Operated AI assistants for brokers and property management
Your back office never sleeps. Renewals coming due, quotes to build, late rent, tenant emails: that's hours every week, on your most sensitive data. An AI assistant operated by Obrio takes on that repetitive load, prepares the deliverable, and leaves you the final word.
We won't just describe it, we'll show you. On this page, you'll see exactly what an AI assistant prepares for an insurance broker, a mortgage broker and a property manager: the drafted email, the compared quote, the follow-up sent after your approval. Every example is a demonstration (fictional data), not an empty promise.
Our principle fits in one sentence: the agent prepares, you approve. You stay the professional on the file. The agent removes the desk work that keeps you from selling and advising.
Designed to comply with Law 25
The platform's data is hosted in Canada, the agent operates inside your own tools, and a human approves every send.
Here's what your AI assistant delivers
Three professions, one format. You'll see it repeat three times:
- Raw input: a voice message, a client email, a system signal (policy coming due, rent not received).
- Structured deliverable: the agent reads, extracts, calculates and writes. An email, a quote, a schedule, ready to review.
- Gate: Approve / Edit / Decline: nothing goes out without you. You approve, adjust, or decline.
- Time saved: every example shows what it saves you.
That's what "done for you" means: not one more software to learn, but an assistant that prepares the work and waits for your green light.
Mortgage broker
Looking for AI software for mortgage brokers? Obrio goes further: an operated assistant, not one more tool to learn. From pre-qualification to renewal, the mortgage cycle is all files to build and follow-ups you can't let slip. A client leaves you a messy voice message? The AI assistant turns it into a structured pre-qualification: income, GDS/TDS ratios, lender comparison, client email, ready to approve. Incomplete file? It flags the missing information and asks for it, without ever making anything up. From first contact to renewal, nothing falls through the cracks.
Pre-qualification from a voice message
| Lender | Term | Rate | Monthly |
|---|---|---|---|
| Lender A · best fixed | 5-yr fixed | 3.94% | $2,125/mo |
| Lender B | 5-yr fixed | 4.09% | $2,157/mo |
| Lender C · lowest | 5-yr variable · P−1.00% | 3.45% | $2,018/mo |
Thanks for your message. Here's a first pre-qualification for the $465,000 purchase with 15% down. At first glance, your profile qualifies — subject to credit and income verification. I have three options, for illustration: best fixed at 3.94% (Lender A) and a variable at 3.45%. We can aim for a weekend offer — call me to finalize.
Best,
Simon
Incomplete file — the agent asks
I'm shopping for a house around $500,000 in the Gatineau area and I'd like to know if I qualify and at what rate. Can you help?
Thanks,
Marie
Happy to help! To prepare your pre-qualification, I'm missing a few things: your available down payment, your annual income (and a co-borrower's, if any), your employment situation, your current debts, and your authorization to check your credit. As soon as I have them, I'll send your options the same day.
Best,
Simon
Lifecycle follow-up
→ See also our Quotes & estimates agent, which builds your quotes and pre-qualifications.
Insurance broker
Insurance broker automation should never cost you the client relationship. Renewals to chase, quotes to compare, client files to complete: property & casualty insurance is a constant flow of drafting and follow-up. The AI assistant prepares each piece, you keep the client relationship and the decision. Here are three examples.
Policy renewal follow-up
Your auto insurance policy comes due on August 14. Here is your renewal, ready to carry over.
Annual premium: $1,232 (last year: $1,145, up $87). The increase reflects this year's general adjustment in the Quebec market.
Your coverage, renewed:
• Civil liability: $2,000,000
• Collision: $500 deductible
• Non-collision (theft, vandalism): $250 deductible
Two options to lower the premium, if you'd like:
1. Collision deductible at $1,000: premium reduced to about $1,150.
2. Bundle with your home insurance: multi-policy discount up to 10%.
I'll take care of everything as soon as you say the word. Any questions? Just reply to this email.
Best,
Your broker
Comparative quote
| Option | Annual premium | Deductible | Water damage |
|---|---|---|---|
| Insurer A | $1,090 | $1,000 | Included |
| Insurer B | $985 | $1,500 | Optional (+$120) |
| Insurer C | $1,165 | $500 | Included + sewer backup |
File summary and completeness
Thanks! I've noted your 2023 RAV4 and your 12 years of accident-free driving. To build an accurate quote, I'm missing five details: your date of birth, your full address, your estimated annual mileage, how you use the vehicle, and your current insurer. A quick reply is all it takes, and I'll come back with your options.
Your broker
→ These examples build on our Quotes & estimates and Payment reminders & invoicing agents.
Property management
AI property management software handles data; an operated assistant handles the relationship with your tenants. Late rent, maintenance requests, tenant notices: rental management is a hundred small tasks that eat up your days. The AI assistant prepares them for you, with the right tone at the right time, and you approve in one click. Here are three examples (demo building, 24 units).
Late rent follow-up
A friendly reminder: July's rent ($1,485) isn't showing in our records as of today, the 3rd.
It may simply have slipped your mind. You can pay by Interac e-transfer or drop your cheque at the front desk, as usual.
If payment is already on its way, please disregard this message.
Anything on your end? Write to me and we'll find a solution.
Thank you,
Building management
Maintenance team schedule
| Day | Person | Task |
|---|---|---|
| Monday | Marc | Unit 12 — plumbing (9 a.m.) |
| Tuesday | Marc | Common areas — mowing + bins |
| Wednesday | Julie | Unit 210 — smoke detector |
| Thursday | Julie | Unit 304 — baseboard inspection |
| Friday | — | Buffer / emergencies |
Email to a tenant
Following your report (leaking kitchen faucet), a plumber is scheduled for Thursday, July 17, between 9 and 11 a.m.
He'll need access to your unit. If you're away, a team member can let him in with the master key, with your permission.
Doesn't this window work for you? Reply to this email and we'll reschedule.
Thank you for your cooperation,
Building management
→ See also our Employee scheduling and Payment reminders & invoicing agents.
Why these professions need a human in the loop
Income, credit scores, leases, health information: brokers and property managers handle some of the most sensitive data in Quebec. Law 25 strictly governs how it's collected, used and, above all, transferred outside the province (section 17). Handing that to a consumer AI tool, often hosted in the United States, is a risk you can't afford.
Our answer comes in three parts:
- Data in Canada. The platform's data is hosted in Canada. Your files don't leave the country without your knowledge.
- The agent operates in your tools. It works in your environment, on your files, not in an external black box you don't control.
- A human approves. Every email, every quote, every follow-up goes through your validation. No automatic decisions made on your clients' behalf.
That's why we say "designed to comply with Law 25," and never "guaranteed" or "100% compliant": compliance also depends on your own practices, and we don't give legal advice. What we offer is an architecture built from the ground up for the sensitivity of your data.
→ Our approach in detail: Law 25-compliant AI.
Rooted in Gatineau-Ottawa
Obrio is an Outaouais team. We know your market, your time zone and your bilingual reality (Gatineau, Ottawa and the region). We don't sell self-serve software: we operate the agent for you, tune it to your practice, and stay reachable. Operators, not consultants.
Our other AI agents
Every task has its own dedicated agent. For brokers and property managers, the three most useful: Quotes & estimates (quotes and pre-qualifications), Payment reminders & invoicing (renewals, rent, accounts receivable) and Employee scheduling (maintenance teams). We help you choose which one to start with.
The agent prepares, you approve: nothing goes out in your name without your green light. The examples on this page are demonstrations with fictional data, for illustration.
Brokers & property management FAQ
Does the AI decide for me?
Is my client data secure?
Does this replace my assistant or my team?
Which task should I start with?
Does the agent send emails on its own?
Does it work with my current tools?
How much does it cost?
See your first deliverable within a week
Start a pilot on a high-volume task. We configure the agent, you approve the first deliverable, and you judge for yourself.